Special Numbers User Guide

10. Managing Profiles

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Overview

Special Numbers supports the use of multiple profiles. Using profiles you can:

To access profiles, tap the Manage Profiles button in the opening view. Initially, you will have a single profile, named Profile 1, but you can rename this, add additional profiles, and remove profiles. In the screenshot we have 2 profiles, named William and Maya. The Sharing options are discussed later in this chapter.

At any one time, everything in Special Numbers works with the currently-selected profile. This includes all the app's settings, as described in Chapter 3 (except the Editing and Remember Activity settings, which apply to all profiles). You select a profile to use by tapping its name in the list of profiles: this is then shown in blue with a check (tick) to the left of it, and the app will use this profile until you make a different selection.

To add a new profile, tap the + button: you then have the choice of adding a new profile with default settings, or copying an existing profile. To rearrange the order of the profiles, or to delete any, tap the Edit button: this is disabled if you only have 1 profile.

Modifying Profiles

To modify a profile, tap its button. This presents you with a view similar to that shown opposite. To give the profile a different name, type a new name and tap Save. Profiles are named Profile 1, Profile 2 and so on when originally created.

By default, the sounds played and the text displayed for a profile are in the device's default language (as set in the Settings app). You can if you wish, select a different language from the set supported by Special Numbers, on a per-profile basis. This can be useful, e.g. if working with a bilingual child. To change language, select it in the list, and then tap Save: you may need to scroll down to see all the available languages.

Editing Sound and Text

To edit the audio and written words used by a profile, tap the button under Sound and Text. You will then see 4 lists of items:

To edit an item in any of these 4 lists, just tap the item, to reveal an editing view like the one shown on the right. To replace the text, tap in the text box and replace by your chosen word(s). To record the sound, tap the Record Sound button, speak clearly, and then tap the button again (its text will have changed to Stop Recording). You can play back your sound, and re-record if necessary. When you are happy, tap the Save button.

For some items, the written text cannot be changed, because it is not actually used. For example, Reward only has an editable sound.

If you have previously edited an item's text or sound, the Default button will be enabled, and you can use this to undo your changes and restore the item to its default content. If you have several profiles, and have custom text and sound in one profile you wish to copy to other profiles, the Copy button will allow you to do this.

Exporting and Importing Profiles

The 2 options under Sharing in the first screenshot shown in this chapter allow you to transfer your customisations (activity settings and edited sound and text) between devices that have Special Numbers installed. So you could, for instance, export from an iPhone and import to an iPad or an iPod touch.

Export and import always work one profile at a time. Exporting always uses the currently-selected profile: when importing, you can choose to replace any existing profile or to add a new one.

You can transfer a profile either as an email attachment, or directly between 2 devices using AirDrop, Bluetooth or Wi-Fi. You can also transfer profiles directly to and from some cloud-based services.

Using Email

To export as an email attachment, tap Export Profile, select the option Use Email, add a recipient to the partially completed email, and tap Send. To import from an email attachment, tap the attachment in the Mail app, and select Copy to Special Numbers.

Using Bluetooth or Wi-Fi

This is an alternative to AirDrop (see below), and works even for older devices that don't support AirDrop. To transfer a profile directly between two devices, the devices must be physically close to each other, and either (a) have Wi-Fi enabled and be connected to the same Wi-Fi network, or (b) have Bluetooth enabled. Alternatively, if both devices have a Lightning connector (as opposed to the older 30-pin connector), and are not connected to a Wi-Fi network, but have Wi-Fi turned on, this will still work. Use the Settings app to turn these on as necessary, before trying to export and import.

Tap Export Profile on the sending device, Import Profile on the receiving device, and then tap Use Bluetooth or Wi-Fi on both. Each device will prompt you to allow a connection with the other. Once the data has all been transferred, you will be asked to confirm importing it into the app on the destination device.

Please Note

Devices running Special Numbers 2.6.0 and later cannot connect using Bluetooth or Wi-Fi with devices running earlier versions. Devices running iOS 6 can only use this feature over Wi-Fi, not Bluetooth.

Copy to ...

This is a new export option, introduced in Special Numbers version 2.4.0. You can use this to copy a profile to a variety of destinations, as shown in this example screenshot:

When importing you will be offered the choice of replacing any existing profile or adding as a new profile. If you haven't created any additional profiles, i.e. if you only have one, and you want to completely replace its settings, sound and text by those in the profile you're importing, select the replace option, e.g. Replace “Profile 1”. If you want to keep your existing profiles, and import as a new separate profile, select Add New Profile.

You may wish to use the email export option as a backup facility, if you've carefully recorded new sounds, or made lots of settings changes, that you want to be sure you won't lose (e.g. if the device is damaged or lost). You could, for instance, open the email on a PC or Mac, and save the profile attachment there.

Please Note

Using iCloud will NOT automatically backup or restore your content: you must use the iTunes program on a PC or Mac, or the export facilities described here.

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