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Special Sentences User Guide - Sharing

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Special Sentences - Export Options

Special Sentences includes facilities to transfer topics between devices. So you could, for instance, export from a phone and import to a tablet. You can also open your topics in Special Stories, and email them PDF format.

These features are available in the Sharing view in Special Sentences, which you can access by tapping Sharing in the main view's menu.

Tapping Export Topic first presents you with a list of the topics you have created: tap the title of the one you would like to export. If you have more than one collection, you will be prompted to choose a collection, and then to choose from the topics in that collection. An alternative to exporting a single topic is to export the whole collection: to do this, select All topics in collection at the top of the list of topics.

You are then presented with a choice of Use emailUse Wi-Fi and Use Bluetooth. You get the same choice immediately if you tap Import Topic. When exporting a single topic (not a whole collection), there is an extra choice Open In “Special Stories, if Special Stories has been installed on the device. If your device doesn't have Bluetooth and/or Wi-Fi, the associated choices are not offered.

Opening in Special Stories

When you choose this option, your device switches to the Special Stories app, where you should select Add new profile. Each page in the topics is transferred as its own page in a story. word, picture and sound card. You can make changes to the story after importing it, as you would with any other story in Special Stories.

Exporting using Email

You can use this to send an individual topic, or a whole collection, to yourself or somebody else, as an email attachment. When exporting a single topic, you are presented with 2 options:

  • Email as Special Sentences

    This sends the topic in Special Sentences format, including text, pictures and sounds. The recipient will only be able to read and edit it if they have installed Special Sentences on their device. This is the only format that can be imported back into Special Sentences.

  • Email as PDF

    This sends the topic as a PDF file, with text and pictures but no sounds. At Android 4.4 and later, the PDF file will use the same font as set in the app's settings, and can include any characters. At earlier versions of Android, the PDF file always uses Helvetica font, and can only include Western European characters.

To export, simply choose the desired option, add the recipient to the otherwise already completed email message, and send. When exporting a whole collection of topics, the PDF option is not available.

You may want to use this as a backup facility, if you've carefully added topics that you want to be sure you won't lose (e.g. if the device is damaged or lost). In this case, we recommend selecting Email as Special Sentences, as this is the only option that allows for re-importing into Special Sentences and updating subsequently.

Special Sentences - Import Options

Importing using Email

To import a topic or collection previously exported via email, you need to view the email in an email app on the importing device, and tap on the attachment in the email message. This will automatically open the Sharing view in Special Sentences and ask you to confirm importing the data. You will be offered the choice of creating a new collection containing just that topic, or adding the topic (or replacing an existing topic) in any of your existing collections. If the attachment is in PDF format, it will not be opened in Special Sentences, but if you have a PDF reader installed on your device you will be able to open it in that.

Tapping the Import topic button directly and choosing the Use email option, will pop up a message reminding you to use an email app instead.

Using email export and import, it is also possible to transfer topics and collections between Special Sentences running on Android and Special Sentences running on an Apple mobile device, in either direction.

Exporting and Importing using Bluetooth

You can use Bluetooth to transfer a topic or collection directly between two Android devices, without having to go via email. The devices must be physically close to each other, and both must support Bluetooth.  Please ensure you have already paired the devices using their Bluetooth settings.

With the Sharing view visible on both devices, tap Export topic and choose Use Bluetooth on the source device, and tap Import topic and choose Use Bluetooth on the destination device.

The source device will prompt you to allow Bluetooth to be turned on if not already on, and to allow the device to be discoverable. The destination device will prompt you to allow Bluetooth to be turned on if not already on. The destination device will then present a list of devices with which it has been paired: select the source device by tapping the > right arrow next to it.

Data transfer will then start. If the source device is not shown on the destination device, go back and pair the devices, then start again. Once the data has all been transferred, you will be asked to confirm importing it into the app on the destination device.

This option cannot be used to transfer data between Android and Apple (iOS) devices: use email or Wi-Fi instead.

Exporting and Importing using Wi-Fi

This option behaves similarly to using Bluetooth, except the transfer is usually quicker, and it can also be used between Android and Apple devices. In all cases, both devices must be on the same Wi-Fi network (e.g. connected to the same home broadband router). Wi-Fi Direct (where there is no router) is not supported.

This option is not available unless you have Android 4.1 or later.