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Special Words User Guide - Managing Profiles

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Special Words supports the use of multiple profiles. Each profile has its own list of words, pictures and sounds, and you can switch between profiles, add and delete them, copy words between them one at a time, and export and import profiles individually. Initially, the app has just one profile, containing its standard 96 words.

The 6 activities use whichever is the currently-selected profile and, except where noted below, the app won't change which profile is currently selected. If you don't need more than one profile, you can largely ignore this feature, unless the written and spoken words are not appearing in the desired language.

As well as its list of words, pictures and sounds, each profile has:

  • A name

    The initial built in profile is named Profile 1, and additional ones you add are at first named Profile 2, and so on. However, if using more than 1 profile, we strongly recommend you change the names of the profiles to something more meaningful to you, as explained below.

  • A language

    By default, built in words and sounds for any profile are displayed and spoken in the activities using whichever language the iPad, iPhone or iPod touch itself is configured to use. You change the device's language from General > International > Language in Apple's Settings app. Special Words comes with built in words and sounds in many languages, but if the device's language isn't one of these, then US English is used instead.

    However, you can explicitly set the language for any individual profile, to override this default by any one of the languages supplied with Special Words. For instance, if working with a bilingual child, who is learning written words in both English and Spanish, you could have one profile set to use English, and another to use Spanish.

    Words and sounds you add yourself are not translated for you: if, in the above bilingual example, you added the word “Daddy” to the English profile, you could use the same picture in the Spanish profile, but would need to replace the text and sound by e.g. “Papá”.

special-words-ios-profile-manager.pngTo manage profiles, tap the Word List button in Special Words, then the Action button (the one with the arrow at the top right), and tap the Manage Profiles button. You will see a view something like on the right. Initially, there will be only one profile shown, Profile 1, and there will be a check (tick) next to it to indicate that it is the currently selected profile.

To add a new profile, tap the + button. You will be presented with a choice of 3 options, which determine the initial list of words in your new profile:

  • Default

    Tap this to create a new profile containing the standard list of 96 words.

  • Empty

    Tap this to create a new empty profile with no words. You can add new words or copy them from another profile later.

  • Copy “Profile 1”

    This will create an exact copy of the existing profile, including any words, pictures and sounds you have previously added to it. If you already have more than 1 profile, there will be an additional option to copy from each one.

Once you have more than 1 profile, you can at any time tap the one you want to be used subsequently in the activities. In the screenshot, we have set At School to be the currently selected profile. When you create a new profile, it is automatically selected for you.

special-words-ios-profile-details.pngTo change a profile's name, or to inspect or change its language, tap its ⓘ button to the right. You will then see a view like the one shown on the left.

Here you can enter a new name, and select any one of the available languages. You may need to scroll the list of languages up and down to see them all. The first language in the list is always named Default: selecting this means the profile will use the device's current language, as described above. Selecting any other language will use that regardless of the language the device itself is set to use. In this example, the profile named Words in Spanish has been set to always use Spanish.

You can change the name or language of any profile at any time, whether it is the currently selected profile or not. Changing these does not change which profile is currently selected in the activities.

When you have made your changes, tap Save to return to the list of profiles. From there, tap Extra Actions to return to the Extra Actions view, and if finished there tap Word List so you can go on to add, modify or remove words from the currently selected profile, or tap one of the activity icons to return to that activity using this profile.

Note to English speakers outside the US: Apple refers to US English as English and UK English as British English. If your device is set to use English you will by default hear a voice with an American accent in Special Words. To hear words in Special Words in English as spoken in England, either change your device's language to British English or set each profile's language to English (UK). To hear an Australian voice, if using iOS 6.1 or earlier, ensure your device's Region Format is set to Australia, or set each profile's language to English (Australia). If using iOS 7.0 or later, you can instead set the device's language to Australian English in the Settings app.

Note to Flemish speakers: to hear Special Words (Speciale Woorden) in Flemish (Vlaams), change your device's Language (Taal) in the Settings app (Instellingen) to Nederlands and its Region Format (Regionotatie) to België, or set each profile's language to Vlaams.

Note to Albanian and Bulgarian speakers: it is not currently possible to set either of these as iPad Language or iPhone Language in the Settings app. Instead, set it as the preferred language there in Other Languages..., and then Special Words will appear entirely in the preferred language.

Note to Afrikaans, Icelandic, Luxembourgish and Welsh speakers: To use any of these, you must explicitly select it on a per-profile basis in Special Words, not from Apple's Settings app. Prior to iOS 8, the same is true for Hindi, and to add your own words you must also enable the Hindi (Devanagari) keyboard from General > International > Keyboards in the Settings app.

Once you have more than one profile, there are a number of other things you can do:

  • special-words-ios-word-copy.pngRearrange and delete profiles

    Tapping the Edit button at the top right of the Profile Manager view allows you to move profiles up and down in the list, and to remove any you don't need. Once you have only one profile left, the Edit button is disabled and you cannot delete it: you must always have at least one profile.

    Deleting the currently selected profile will select the nearest one left in the list and make it current.

  • Edit the contents of each individual profile

    Which ever profile is currently selected is the one you're working on when you make any changes from the Word List view, and other profiles are unaffected. So, for example, deleting a word from one profile doesn't delete the same word from any other profiles it may be in.

  • Copy words between profiles

    In the Word List view, if you tap the ⓘ button to the right of any word, you'll see a Copy button at the top, as shown. Tap this to copy the word (text, picture and sound): you'll be presented with a list of all the existing profiles, and can choose which one to copy the word to (this includes the currently selected profile - choosing this will mean you'll get 2 copies of the same word in the word list for that profile).

    The word is copied to the end of the requested profile, which automatically becomes the currently selected profile. If you copy a built in word (not one you have added yourself), the copy will assume the language of the profile you copy it to.

  • Export individual profiles

    Tapping Export Word List in the Extra Actions view will allow you to choose which profile to export. If you use exporting as a backup mechanism, note that you need to explicitly backup each individual profile separately.

    Exporting a particular profile does not change the currently selected profile in the activities.

  • Import individual profiles

    When importing a word list (using Email, Bluetooth or Wi-Fi), you get a choice of replacing any one of the existing profiles on the device or adding as a new profile. In cases where you had the same edited profile on 2 devices, but then made different changes to its word list on both, the option to import as a new profile means you can then manually reconcile your conflicting changes (e.g. by copying new words from one to the other).

    When you import a profile, it automatically becomes the currently selected profile.

Please Note:

Using the Reset button in the Extra Actions view deletes all profiles, not just the currently selected one, and reinstates the original standard profile with default language. A warning alert is displayed before this happens, in case you tapped the button accidentally. To prevent your child accidentally deleting all the profiles when they are using the activities, turn the Enable Editing option off in the app's Settings, as explained in Chapter 4: this will also prevent profiles being edited, but it will still be possible to select different ones.

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