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Special Words User Guide - Editing the Word List

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Tapping the Word List icon / Selecting Word List from the main menu in any activity, presents you with a view of all the words in the currently selected profile, in the order they appear in the activities, as shown below. You can use this to quickly move all activities to a particular page, by tapping the text or picture of one of the words, and then returning to an activity.

On iOS, to rearrange the order of the words, or to delete any, tap the Edit button. On Android, you must first tap the locked padlock button so it changes to unlocked. 

You can change the text, picture or recorded sound for any word, by tapping its ⓘ or > button at the right.

To add a new word, tap the + button. This will add the word at the start of the list, unless you first tap an existing word's text or picture, in which case the new word will be inserted after that one. So to add a word at the end, scroll down to the last word and tap on it (which will highlight it), and then tap the + button.

On iOS, if you tap the Action button at the top right, you are presented with some Extra Actions, including facilities for transferring added pictures and sounds from one device to another, plus easy access to documentation on the Special iApps web site: for more details, see Chapter 5.

Special Words - word list on iOS     Special Words - word list on Android

For iOS users: 

On the left below we have already tapped the Edit button, and want to delete the biscuit word, and have tapped the red and white - minus button, revealing the Delete button. If we don't want to delete the word after all, we can just tap Done instead of Delete.

We can rearrange the order of the words by dragging them up or down using the grey list icons on the right. When finished deleting or reordering, tap Done.

For Android users:

On the right below, we have already tapped the padlock button: to delete a word, tap its wastebasket icon and confirm when prompted. To move a word up or down in the list, drag its up and down arrow icon.

When finished deleting or reordering, tap the padlock button again.

Special Words - edit word list on iOS     Special Words - edit word list on Android

When you tap the + button, or the ⓘ or > button to the right of a word, you see a details view like the one to the right, allowing you to add a new word or edit an existing one. 

Tap in the text field to change the text: use the on screen keyboard which appears.

To set the picture, either tap Choose Picture to select from the photos in the device's existing photo library / gallery, or tap Take Picture to take and use a new picture using the device's camera. For devices with 2 cameras, you will be able to choose which one to use. Pictures you take with the camera are also automatically saved to the device's photo library / gallery. If the device doesn't have a camera, the Take picture button will not be present, and you can then only choose pictures already in the photo library / gallery on your device.

Pictures should ideally be in landscape orientation, with an aspect ratio of 4:3 (width:height). Existing photos which have different aspect ratios will be shown in the activities with white gaps on either side or above and below. If you want to edit an existing photo to select a 4:3 region, use one of the free photo editing apps, before choosing in Special Words.

To record the sound of the word, tap the Record Sound button, and then speak clearly. Then tap the button again (it will have changed to saying Stop Recording). Try not to leave a long gap at the start or end of the recording. If you don't stop recording within 10 seconds, it will stop automatically. Use the Play Sound button to check your recording: you can record it again if you're not happy with it.

When you are happy with the text, picture and sound, tap the Save button to confirm your changes. If you're editing an existing word, you can change any or all of these things. When adding a new word, you must set all 3 items, and the Save button is disabled until you have done this.

It is possible to have more than one list of words, each is referred to as a profile. Each profile can have a different set of words, pictures and sounds, and each profile can use a different language. Profiles are explained in detail in Chapter 6.

Special Words - edit a word on iOS     Special Words - edit a word on Android

Please Note

If you add your own photos, text and audio, you will need to back it up, or you risk losing your content. Be aware that using iCloud on iOS devices will NOT backup or restore this data: you must use the iTunes program on a PC or Mac, or the export facilities explained in Chapter 5.

On Android: It is not possible for Special Words to detect whether the device has a microphone. If you are using a tablet that has no microphone, you must turn off Record new sounds in the app's Settings, or you will not be able to save any updates to words or pictures. Some tablets that have no built in microphone support connecting an external microphone (or headset with microphone) via the headphone socket: if you have a compatible external microphone, you can use that.

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