Tapping Export Word List in native iOS editions presents you with 3 choices: Use Email, Use Bluetooth or Wi-Fi and Copy to ...
With Import Word List the choices are Use Email, Use Bluetooth or Wi-Fi and Download from Special iApps.
First select Copy to ..., and select Special Stories from the choice of formats. This format is only offered if you have a native edition of Special Stories installed on your device.
When you choose this option, your device switches to the Special Stories app, to import your word list as a new story. You can choose to add this story into an existing collection or to create a new collection, and after that you should select Add new story. Each word in the original profile in Special Words is transferred as its own page in Special Stories, and the title of the story is taken from the name of the profile: you can make changes to the story after importing it, as you would with any other story in Special Stories.
It is also possible to transfer words, pictures and sounds in the opposite direction, from Special Stories to Special Words, as explained in the Special Stories User Guide.
Select Copy to ..., and Special Spelling from the choice of formats. This is only offered if you have a native edition of Special Spelling installed on your device.
When you choose this option, your device switches to the Special Spelling app, to import your word list. You can choose to add this as a new profile, or to replace an existing one. Usually you would want to add a new one.
If you have another device with a native edition of Special Words installed, and both devices support AirDrop, you can AirDrop the profile to the other device. Select Copy to ..., format Special Words, and AirDrop. When you accept the file on the other device, Special Words will automatically launch, and allow you to import the profile.
If you have installed the DropBox, Google Drive or Microsoft OneDrive app on your device, you can copy the profile to these cloud services. You may like to use this to create cloud backups of important words and photos, or to share with other people who have Special Words.
If your device runs iOS 10, and you have enabled the iCloud Drive app, you can copy the profile to iCloud Drive by using the Copy to ... button and selecting the option Add To iCloud Drive. This is not possible at iOS 9 or earlier. In iOS 11 and later, Add To iCloud Drive is replaced by Save to Files, and you can select iCloud Drive from there.
Content and settings in Special Words are not automatically synchronised between devices connected to the same iCloud account: it is left to you to manually export and/or import on each device, on a profile-by-profile basis.
You can use this to send all your customisations to yourself or somebody else, as an email attachment. To export, simply choose this option, add the recipient to the otherwise already completed email message, and send.
You may want to use this as a backup facility, if you've carefully added lots of new words, or made other changes, that you want to be sure you won't lose (e.g. if the device is damaged or lost).
To import customisations previously exported via email, you need to view the email in an email app on the importing device, and tap on the attachment in the email message. This will automatically open the Extra Actions view on iOS devices and the Sharing view on Android devices in Special Words and ask you to confirm importing the data.
Tapping the Import Word List button directly and choosing the Use Email option, will pop up a message reminding you to use an email app instead.
Using email export and import, it is also possible to transfer word lists between Special Words running on Android and Special Words running on an Apple mobile device, in either direction.
You can use Bluetooth or Wi-Fi to transfer your customisations directly between two devices, without having to go via email. The devices must be physically close to each other, be running a native edition of Special Words, and either (a) have Wi-Fi enabled and be connected to the same Wi-Fi network, or (b) have Bluetooth enabled. Alternatively, if both devices are iOS and have a Lightning connector (as opposed to the older 30-pin connector), and are not connected to a Wi-Fi network, but have Wi-Fi turned on, this will still work. Use the device's Settings to turn these on as necessary, before trying to export and import.
With the Extra Actions view visible on both devices, tap Export Word List and choose Use Bluetooth or Wi-Fi on the source device. Then tap Import Word List and choose Use Bluetooth or Wi-Fi on the destination device. Each device will prompt you to allow a connection with the other. Once the data has all been transferred, you will be asked to confirm importing it into the app on the destination device.
When using email or Wi-Fi, you can transfer to/from Android devices running Special Words. This is not possible when using Bluetooth, because iOS and Android have incompatible Bluetooth implementations.
Selecting Download from Special iApps will present you with a list of collections in our free online library at Special iApps, from which you can download various word lists.
The first time you do this on a particular device, you will be prompted to register or activate. You need to register once, and then use the product key you will receive by email to activate the app on each device where you'd like to use this feature. Answers to common questions about product registration can be found in our FAQ.
The collections available depend on which edition of Special Words you have. The screenshot on the left shows the lists in the Annual Events collection (available in all editions).
Simply select the list you would like, and once downloaded choose Add new profile when prompted.
Some lists contain text, images and audio. Others only include text and images, or just images: the intention in these cases is that you add your own written words and/or voice to suit your needs. You can also use the app's text-to-speech facility in cases where there is text but no audio.
An exported profile can be hosted on a website, as a file with a .siasw suffix. This can then be imported into Special Words as a profile by visiting the website in a web browser such as Safari or Chrome, and tapping the link to the file.
On iOS: This will open the Extra Actions view in Special Words to import it, just like when importing from an email attachment.
You can also import a profile from a cloud service such as Dropbox, Google Drive or Microsoft OneDrive, or from the iCloud Drive app (iOS 10) or Files app (iOS 11 and later). If you don't have the relevant app on your device, but you have a shared web link for a Special Words .siasw file on one of these services, you can import by visiting the link in Safari, as in the previous paragraph.
When importing (using email, website, AirDrop, cloud service, Bluetooth or Wi-Fi, or downloading from Special iApps) you will be offered the choice of replacing any existing profile or adding as a new profile. If you haven't created any additional profiles, i.e. if you only have one list of words, and you want to completely replace this list by the list you're importing, select the replace option, e.g. Replace “Profile 1”. If you want to keep your existing list of words, and import as a new separate list (profile), select Add new profile. The use of profiles explained further in Chapter 6.
When using email to transfer a profile, be aware that there are limits on attachment sizes. Sending the recipient a link to download from a cloud service will avoid these limits.
Using iCloud will NOT automatically backup or restore your content: you must do so manually from Special Words using the facilities described here.